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Keynote User Guide for Mac
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Table of Contents
Keynote User Guide for Mac
Welcome
What’s new
Keynote basics
Get started with Keynote
Intro to images, charts and other objects
Create a presentation
Choose how to navigate your presentation
Open or close a presentation
Save and name a presentation
Find a presentation
Print a presentation
Work in Keynote
Undo or redo changes
Show or hide sidebars
Quick navigation
Change the working view
Expand and zoom your workspace
Customise your app
Customise the Keynote toolbar
Change Keynote settings on Mac
Touch Bar for Keynote
Create a presentation using VoiceOver
Add, edit and organise slides
Add or delete slides
Add and view presenter notes
Organise slides
Reorder slides
Group or ungroup slides
Skip or unskip a slide
Change the slide size
Change a slide background
Add a border around a slide
Show or hide text placeholders
Show or hide slide numbers
Apply a slide layout
Add and edit slide layouts
Change a theme
Add images, shapes and media
Images
Add an image
Add an image gallery
Edit an image
Shapes
Add and edit a shape
Combine or break apart shapes
Draw a shape
Save a shape to the shapes library
Add and align text inside a shape
Add 3D objects
Add lines and arrows
Animate, share or save drawings
Video and audio
Add video and audio
Record audio
Edit video and audio
Add live video
Set movie and image formats
Position and style objects
Position objects on a slide
Use rulers
Position and align objects
Use alignment guides
Place objects inside a text box or shape
Layer, group and lock objects
Change object transparency
Fill shapes and text boxes with colour or an image
Add a border to an object
Add a caption or title
Add a reflection or shadow
Use object styles
Resize, rotate and flip objects
Move and edit objects using the object list
Add linked objects to make your presentation interactive
Add, edit and format text
Select text
Add and edit text
Add text
Copy and paste text
Use dictation to enter text
Use accents and special characters
Enter text in another language
Format a presentation for another language
Use phonetic guides
Use bidirectional text
Use vertical text
Change the look of text
Change the font or font size
Add bold, italic, underline or strikethrough to text
Change the colour of text
Change text capitalisation
Add a shadow or outline to text
Use paragraph styles
Intro to paragraph styles
Apply a paragraph style
Create, rename or delete paragraph styles
Update or revert a paragraph style
Use a keyboard shortcut to apply a style
Format characters and punctuation
Adjust character spacing
Add drop caps
Raise and lower characters and text
Format fractions automatically
Create and use character styles
Format dashes and quotation marks
Format Chinese, Japanese or Korean text
Align and space text
Set tab stops
Align text
Format text into columns
Adjust line spacing
Format lists
Add a highlight effect to text
Add mathematical equations
Add links
Add borders and rules (lines) to separate text
Add tables
Create and style tables
Add or delete a table
Select tables, cells, rows and columns
Add or change table rows and columns
Add or remove rows and columns
Move rows and columns
Resize rows and columns
Merge or unmerge cells
Change how a table looks
Change the look of table text
Show, hide or edit a table title
Change table gridlines and colours
Use table styles
Resize, move or lock a table
Add and organise table content
Add and edit cell content
Work with different types of data
Format dates, currency and more
Create a custom cell format
Highlight cells conditionally
Format tables for bidirectional text
Alphabetise or sort table data
Add formulas and functions
Calculate values using data in table cells
Use the Formulas and Functions Help
Add charts
Create and modify charts
Add or delete a chart
Change a chart from one type to another
Modify chart data
Move, resize and rotate a chart
Change the look of a chart
Change the look of data series
Add a legend, gridlines and other markings
Change the look of chart text and labels
Add a chart border and background
Use chart styles
Animate slides
Animate objects onto and off a slide
Animate objects on a slide
Change build order and timing
Add transitions
Play presentations
Present on your Mac
Present on a separate display
Present during a FaceTime call
Use a remote
Make a presentation advance automatically
Require a password to exit a presentation
Play a slideshow with multiple presenters
Rehearse on your Mac
Record presentations
Use writing and editing tools
Check spelling
Look up words
Find and replace text
Replace text automatically
Set author name and comment colour
Highlight text
Add and print comments
Share and collaborate
Send a presentation
Intro to collaboration
Invite others to collaborate
Collaborate on a shared presentation
See the latest activity in a shared presentation
Change a shared presentation’s settings
Stop sharing a presentation
Shared folders and collaboration
Use Box to collaborate
Create an animated GIF
Post your presentation in a blog
Manage and organise presentations
Use iCloud Drive with Keynote
Export to PowerPoint or another file format
Reduce the presentation file size
Save a large presentation as a package file
Restore an earlier version of a presentation
Move a presentation
Delete a presentation
Password-protect a presentation
Lock a presentation
Create and manage custom themes
Transfer presentations between devices
Transfer files with AirDrop
Transfer presentations with Handoff
Transfer presentations with the Finder
Keyboard shortcuts
Keyboard shortcuts
Keyboard shortcut symbols
Copyright
Layer, group and lock objects in Keynote on Mac
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Position and align objects
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Place objects inside a text box or shape